Place of Business: Disability Rights Texas
Position Description: Disability Rights Texas (DRTx) is excited to announce a new opportunity to join our Human Resources Department as a Human Resources Assistant.
As DRTx continues to grow and expands its workforce and operations through the Rural Justice Initiative (RJI), we are also expanding the HR infrastructure needed to support our employees and our work. This newly created position will play an important role in that growth by providing confidential administrative and operational support across the full range of Human Resources programs and services.
The Human Resources Assistant will support recruitment, hiring, and onboarding for RJI and other DRTx positions while also assisting with benefits, performance management, employee communications, training and development, leave administration, employee changes and separations, and other day-to-day HR activities. The position will also serve as the central records administrator for Human Resources, helping ensure that our employee and HR records remain accurate, organized, secure, and appropriately confidential.
This is a great opportunity for someone who is highly organized, detail-oriented, comfortable working with confidential information, and interested in developing broader experience across multiple areas of Human Resources.
This is a full-time, non-exempt position reporting directly to the Human Resources Director. Because the position will regularly have access to confidential employee, compensation, benefits, medical, employee-relations, and labor-relations information, it is designated as a Confidential position and is not included in the bargaining unit.
The Human Resources Assistant provides confidential administrative and operational support to the Human Resources Department and assists with the effective administration of HR programs and services throughout DRTx.
Working under the direction of the Human Resources Director, the position supports recruitment and hiring, new employee onboarding, benefits administration, performance management, employee communications, training and development, leave administration, employee changes and separations, and other Human Resources functions.
A significant component of this position is responsibility for Human Resources records administration. The HR Assistant will serve as the primary administrator and custodian of personnel records and will help ensure that DRTx maintains complete, accurate, organized, secure, and appropriately confidential HR records. Responsibilities include personnel-file maintenance and auditing, records retention, HRIS data integrity, and maintaining the appropriate separation and security of medical, accommodation, benefits, I-9, investigation, employee-relations, and other restricted records.
The position will also work closely with HR staff to support recruitment for regular DRTx vacancies as well as positions associated with special projects and grant-funded initiatives, including the Rural Justice Initiative.
Responsibilities:
- Provide administrative and operational support to the Human Resources Director and Human Resources Department, including correspondence, reports, employee communications, scheduling, meetings, HR projects, and departmental workflows.
- Serve as the primary administrator and custodian of Human Resources personnel records, maintaining complete, accurate, organized, secure, and current electronic and physical records.
- Conduct periodic personnel-file and HR-record audits and assist with records retention, archiving, reconciliation, and quality-control activities.
- Enter and maintain employee information in DRTx's HRIS and other HR technology platforms and assist with authorized employee changes and personnel transactions.
- Support recruitment and hiring activities, including job postings, applicant records, interview scheduling, candidate communications, reference checks, background-screening administration, offer documentation, and other pre-employment processes.
- Coordinate administrative aspects of new-hire onboarding, including employment documentation, HRIS entry, orientation materials, and coordination with Payroll, IT, Operations, and other departments.
- Provide administrative support for employee benefits, Open Enrollment, leave administration, performance management, training and professional development, employee changes, and offboarding.
- Provide confidential administrative support to the Human Resources Director regarding employee relations and labor relations, including maintaining appropriately restricted records related to grievances, disciplinary matters, investigations, performance issues, labor-management matters, and collective bargaining.
- Serve as a professional and responsive administrative point of contact for employees, applicants, managers, benefit providers, vendors, and others interacting with Human Resources.
- Maintain strict confidentiality and appropriately refer matters requiring interpretation, judgment, authorization, or HR decision-making to the Human Resources Director or other appropriate HR staff.
Minimum Qualifications:
- A high school diploma or equivalent.
- A minimum of two years of administrative, office, Human Resources, records-management, or other relevant professional support experience.
- Demonstrated experience handling confidential or sensitive information.
- Demonstrated ability to maintain organized and accurate electronic or physical records.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple assignments, establish priorities, track deadlines, and follow through on outstanding matters.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Ability to learn and effectively use HR information systems and other technology.
- Ability to exercise discretion and sound judgment and maintain strict confidentiality.
- Ability to work independently within established procedures while recognizing when guidance, interpretation, or authorization is required.
- Ability to interact professionally and effectively with employees and individuals at all levels of the organization.
Preference may be given to applicants with:
- An associate's or bachelor's degree in Human Resources, Business Administration, Records Management, or a related field;
- Previous HR administrative experience;
- Experience maintaining personnel or other confidential records;
- Experience working in a nonprofit, legal-services, unionized, or professional-services environment;
- Experience using ADP Workforce Now or another HRIS/applicant tracking system
- Experience includes supporting recruitment, onboarding, benefits or leave administration, performance management, personnel records, or employee offboarding;
- Experience conducting records or personnel-file audits;
- Spanish-language proficiency.
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